HR Payroll and Reporting Specialist

About the role

Dentons Business Services EMEA (DBSE) is a business services centre supporting Dentons offices across Europe and the UK. The HR Payroll and Reporting Specialist supports HR administration and payroll processes throughout the employee life cycle, including data management, payroll input preparation and verification, benefits administration, employee queries, reporting and cooperation with external payroll and benefits vendors. The role also covers HR reporting, PPK administration, employee service processes and HR projects on automation, self-service and continuous improvement.

Key responsibilities

• Manage HR administration across the employee lifecycle, including onboarding, offboarding and employee changes
• Maintain accurate and up-to-date employee data in HR systems, payroll files and documentation
• Coordinate employment changes, transfers, contract extensions and related system updates
• Prepare, consolidate and verify payroll inputs such as salaries, absences, overtime and allowances
• Coordinate payroll with HR, Finance, Accounting and the external payroll provider
• Administer employee benefits including medical care, life insurance, PPK and the Worksmile platform
• Answer employee and manager HR queries and prepare certificates, confirmations and other HR documents
• Prepare HR and payroll reports and support data analysis, salary benchmarking and annual compensation reviews
• Support HR projects on automation, digitalisation, process improvements and changes in Polish labour law
• Maintain HR process documentation, calendars, checklists and knowledge base materials

Required profile

• Higher education preferred in HR, payroll, finance, administration, law or a related field
• At least 4 years of experience in HR payroll, HR administration or HR operations
• Solid knowledge of Polish labour law, payroll, working time, benefits and HR processes
• Fluent Polish and English
• Strong attention to detail, organisation, ownership and deadline awareness
• Excellent communication skills, proactive problem solving and discretion with confidential data

Required skills

• Payroll preparation and verification, employee data management and HR reporting
• HR and payroll systems
• Very good MS Office skills, especially Excel

What we offer

• Private medical healthcare through Medicover
• MultiSport card and benefit cafeteria system
• Option to join a private insurance plan
• An extra day off on your birthday
• Tailored learning and development opportunities
• Hybrid work model with a modern office in central Warsaw