Administrative, HR & Operations Assistant

About the role

We are looking for an Administrative, HR & Operations Assistant to support Frontex, the European Border and Coast Guard Agency, on a Warsaw‑based assignment. The role combines day‑to‑day administrative tasks, HR assistance and operational coordination, with the possibility of hybrid working depending on project needs.

Key responsibilities

• Provide general administrative support to the Frontex team, including document handling, scheduling and correspondence.
• Assist with HR processes such as onboarding, record keeping and employee inquiries.
• Support operational activities by preparing reports, maintaining databases and liaising with internal and external stakeholders.
• Ensure compliance with EU agency guidelines and maintain accurate filing systems.

Required profile

• Relevant secondary or higher education.
• Minimum of 1 year of professional experience in an administrative, HR or operations role.
• Citizenship of an EU Member State or Schengen Associated Country.
• English language proficiency at least at level B2.
• Strong organisational and communication abilities.

Required skills

• Very good MS Office skills.

What we offer

• Indicative remuneration of €82.95 net per day.
• Employment contract through a local Polish partner.
• Warsaw‑based workplace with the possibility of hybrid working.