Administrative Assistant with German (Remote Support)

About the role

Oliver Wyman, a management consulting firm owned by Marsh, is looking for an Administrative Assistant with fluent English and German to provide remote executive administrative support from its Warsaw office. The role covers calendaring, travel arrangements, timesheets and expense reporting, CRM and client support, and team support.

Key responsibilities

• Maintain diaries for Principals, schedule internal and external meetings and communicate with clients and infrastructure staff
• Spot opportunities for additional internal meetings, interviews and staff meetings
• Coordinate travel and accommodation, book cars and rail tickets
• Prepare monthly timesheets and expense reports for each assigned Principal
• Maintain and update the client contact database
• Assist the Marketing Department with customized mailings and prepare letters, proposals and other documents in Oliver Wyman's formatting style
• Provide coverage for Administrative Assistants, Partners and Principals, including training and support for new Administrative Assistants
• Take part in team meetings and projects to improve the Executive Assistant team's performance, and carry out other tasks given by the Line Manager

Required profile

• Fluent written and spoken English and German (C1-C2)
• Strong client service attitude, excellent interpersonal and communication skills, good team player and can-do attitude
• High attention to detail and accuracy

Required skills

• Knowledge of MS Outlook, Word and Excel is a plus
• CRM knowledge is a plus

What we offer

• Full-time job contract with an attractive compensation package including a year-end financial bonus
• Choice of benefits such as private health care, insurance, sport card, lunch card, gift card, saving plan and pension plan
• Professional growth in a stable, global company, with mentoring and training programs
• Inclusive culture with Employee Resources Groups and CSR activities
• Fresh fruit, beverages and snacks in the modern office near the city centre