Resourcing Administrator (HR Operations)

About the role

Dentons Business Services EMEA is looking for a Resourcing Administrator to join its UKIME Resourcing Operations team, which sits within the wider HR Operations Services team and provides dedicated operational support to the UKIME Resourcing team. The role suits someone with at least one year's experience in a law firm, recruitment agency or professional services environment who wants to move into HR or recruitment operations. Working hours are 10 am to 6 pm because the role supports the UK region.

Key responsibilities

• Create and manage vacancies on the Applicant Tracking System (ATS), coordinating internal and external job postings and advertisements.
• Schedule and coordinate high volumes of interviews for candidates, agencies, hiring managers and interviewers, briefing stakeholders and accounting for different time zones.
• Prepare and issue offer letters and employment contracts for permanent and fixed-term roles.
• Arrange online psychometric assessments and behavioural questionnaires, track candidate progress and report to stakeholders.
• Maintain job descriptions, keeping them current, correctly formatted and consistent with Dentons' house style.
• Maintain accurate data in the ATS and other HR systems and act as contact for agencies and applicants on interview logistics.
• Give regular updates to Resourcing Advisors, the Resourcing Manager and the Head of Recruitment on scheduling and candidate progress.
• Process HR invoices accurately and ensure tasks meet agreed SLAs.

Required profile

• At least one year's experience in an HR department, and experience handling high volumes of administrative tasks.
• Experience in a law firm, corporate, recruitment agency or professional services setting is an asset; ticketing system experience is preferable.
• English at C1 level.

Required skills

• Working knowledge of MS Office (Word, Excel, PowerPoint, SharePoint, Outlook).
• Knowledge of recruitment systems (ATS, CRM, HRIS) and good record-keeping.
• Strong communication, problem-solving and attention to detail.

What we offer

• Hybrid work model with a modern office in central Warsaw, 1-2 days per week in the office.
• Private medical healthcare, multisport card, worksmile cafeteria system and workation of up to 90 days a year.
• Private insurance plan, an extra day off for your birthday and volunteering days of up to 2 per year.