Administrative Assistant – Management Support

About the role

NIVEA Polska is looking for an administrative assistant in Warsaw to provide general administrative support to the management team. The role covers scheduling, meeting coordination, project support and event organisation, with a requirement to work from the office at least three days a week.

Key responsibilities

• Schedule meetings, manage calendars and organise travel arrangements for management team members
• Help prepare presentations, reports, management materials and documentation
• Support projects and initiatives by coordinating tasks, tracking progress and meeting deadlines
• Organise company events, conferences and guest visits
• Drive internal and external communication and foster a collaborative work environment

Required profile

• Higher education
• At least 2-3 years of experience in a similar role, preferably in an international, corporate environment
• Experience in stakeholder management and in organising events and meetings
• Fluent written and spoken English
• Availability to work from the office at least 3 days per week (Varso Tower)

Required skills

• MS Office: Word, Excel, PowerPoint
• Strong communication and organisational skills, attention to detail
• Ability to adapt to a fast-paced environment