Senior Administrative Assistant – Global Clinical Operations

About the role

Join Johnson & Johnson's Global Clinical Operations team in Warsaw as a Senior Administrative Assistant. You will provide essential administrative support to ensure smooth execution of clinical trial activities and facilitate collaboration across global teams.

Key responsibilities

• Manage business calendars, prioritize tasks and coordinate travel arrangements.
• Organise in‑person and virtual meetings, support site visits and onboarding of new staff.
• Handle confidential documents with discretion and maintain accurate records.
• Oversee SharePoint, document storage and file organization.
• Assist with team projects, communications and presentations.

Required profile

• Bachelor’s degree in Office Management or equivalent experience.
• Minimum 5 years of advanced administrative or secretarial experience, preferably in Clinical Operations.
• Strong time‑management, attention to detail and ability to work under pressure.
• Excellent interpersonal and communication skills, fluent in Polish and English.

Required skills

• Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• SharePoint, Zoom, Microsoft Teams and other collaboration tools.