Export Logistics Lead - Finished Goods Distribution

About the role

Ajax Systems, a European security systems manufacturer, is looking for an Export Logistics Lead (Finished Goods Logistics Lead) to manage outbound finished goods distribution from its Polish distribution hub to customers and distributors worldwide. The role covers dispatch coordination, export compliance, customs clearance, carrier management and freight cost optimization.

Key responsibilities

• Manage regular dispatches of security systems from regional distribution centers to customers and authorized distributors in the EU, UK, US, MEA, APAC and Latin America
• Coordinate logistics between manufacturing facilities and global distribution centers, keeping OTIF, order lead time and cargo integrity targets
• Handle export procedures from the EU through Polish customs systems (AES/ECS2, NCTS, PUESC) and prepare documents such as Commercial Invoice, Packing List, EUR.1, ATR and export declaration
• Ensure compliance of electronics shipments, including HS/CN classification, export controls and dangerous goods rules for lithium batteries (ADR / IATA DGR)
• Manage contracts with international carriers (road FTL/LTL, air freight) and express integrators (DHL, FedEx, UPS), run KPI audits and handle claims for cargo loss or damage
• Take part in freight procurement tenders and track cost per unit delivered, consolidating freight to balance cost and speed
• Align dispatch schedules with the warehouse/WMS team and support BPM 4.0 initiatives such as cargo tracking, carrier EDI/API integrations and removal of manual document processing
• Prepare contingency plans and alternative routes for border blockades, carrier peaks and geopolitical disruptions

Required profile

• 3-5+ years in export or distribution logistics from Poland/EU; consumer electronics, high-tech, IoT, automotive or global FMCG experience preferred
• Experience managing multimodal shipments (cross-border road freight, air cargo, courier express)
• Advanced knowledge of Incoterms 2020 (DAP, DPU, CPT, FCA, DDP) and EU customs regulations (Union Customs Code, intra-Community supplies, exports to third countries)
• Working knowledge of transport regulations for lithium batteries (Section II / ADR / IATA DGR)
• English at upper-intermediate / advanced level (B2+); Ukrainian or Russian native or fluent
• Lean principles, high stress tolerance, service orientation and autonomous decision-making under tight deadlines

Required skills

• Advanced Excel (Power Query, Pivot Tables, financial and cost modeling) and BI tools (Power BI / Tableau)
• ERP systems (SAP, Microsoft Dynamics or equivalents), modern WMS/TMS solutions and Jira/Confluence

What we offer

• Competitive compensation
• Freedom to make decisions and implement ideas
• A direct, professional team and ambitious tasks