Administrative Assistant

About the role

We are looking for a highly organised, proactive, and service‑oriented Administrative Assistant to support the day‑to‑day administrative needs of our site leadership team and ensure the smooth operation of our Warsaw office. If you thrive in a fast‑paced environment, enjoy coordinating multiple priorities, and take pride in providing exceptional support, we’d love to hear from you.

Key responsibilities

• Manage calendars, meetings, and leadership scheduling requirements.
• Support domestic and international travel arrangements, including visa coordination where required.
• Process expenses, invoices, and travel settlements.
• Coordinate meeting rooms, events, workshops, and off‑site activities.
• Build strong relationships with leaders, colleagues, vendors, facilities teams, and IT support functions.

Required profile

• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Proactive, solution‑oriented approach with high attention to detail.