Marketing and Business Development Team Support (12 Months)

About the role

This is a 12-month fixed-term civil contract supporting the UK, Ireland and Middle East Marketing and Business Development team, based in Warsaw. It is a hybrid role with office presence 1-2 times per week, and because it supports the UK region, working hours are 10 am to 6 pm UK time. The minimum availability is 32 hours per week.

Key responsibilities

• Maintain BD systems and information: keep Radar opportunities and pitch records up to date, upload and maintain credentials, update mailing lists and contact details, make agreed website content changes, and support other core BD databases.
• Maintain core BD and marketing materials: update corporate brochures, pitch templates, credentials and trackers, keep shared folders organised and accessible.
• Support pitch and proposal administration: set up folders and templates, collate credentials and team information, search internally for experience, carry out conflict and relationship checks, and keep pitch trackers and Radar records updated.
• Support meetings and team administration: schedule partner, client and BD meetings, prepare and circulate materials and agendas, and follow up administrative actions.
• Provide administrative support for legal directories such as Chambers and Legal 500, including submission folders, trackers and coordination of referee and contact information.
• Provide general day-to-day BD support, including document formatting, information gathering, tracker maintenance and routine BD activity.

Required profile

• Excellent written and verbal communication skills and strong customer/client-facing skills.
• Strong problem-solving and analytical skills, with a methodical approach focused on accuracy, attention to detail and quality.
• Flexible, able to adapt to different demands and prioritise tasks while completing them.
• Understands the need for well-defined procedures and keeps process documentation updated.

Required skills

• English at C1 level.
• Working knowledge of MS Office: Word, Excel, PowerPoint, SharePoint and Outlook.
• Ability to maintain clear record-keeping systems, including databases.