Administrative Assistant – Security & Information Management Division

About the role

The Administrative Assistant will support the Security and Information Management Division of Frontex in Warsaw, providing comprehensive administrative services to ensure smooth daily operations.

Key responsibilities

• Manage agendas, calendars and organise meetings, both online and physical, including drafting minutes and preparing materials.
• Prepare and follow‑up correspondence such as notes, letters and emails.
• Maintain and update statistical data, tables, graphs and charts.
• Handle data entry, monitor electronic databases and support invoice and payment claim documentation.
• Organise workflow, archive documentation and manage functional mailboxes.
• Create project and intranet sites, and contribute to Project Management Office activities.

Required profile

• Citizenship of an EU Member State.
• Minimum B2 level in English.
• At least one year of relevant professional experience.
• Relevant education and very good MS Office skills.
• Strong organisational and communication abilities; experience with EU institutions or multinational environments is an advantage.