Executive Assistant

About the role

We are seeking a high‑capacity Executive Assistant to support the founder of a fast‑growing e‑commerce incubator that operates eight brands and generates multiple eight‑figure revenues. This full‑time contractor position is based in Warsaw and blends personal, administrative, and business support responsibilities.

Key responsibilities

• Manage the founder’s calendar, scheduling, and daily priorities.
• Handle personal communication channels, travel arrangements, and lifestyle services (home deliveries, appointments, health logistics).
• Organise and maintain personal documents, records, and financial documentation.
• Track personal expenses, execute payments, and liaise with banks, accountants, and tax advisors.
• Attend internal meetings, support cross‑brand coordination, conduct research, and prepare internal materials.
• Monitor operational tasks, follow‑ups, and gradually take ownership of defined projects.

Required profile

• Proven experience supporting senior leaders in demanding environments.
• Exceptional organisational skills, attention to detail, and proactive mindset.
• Ability to work independently and take ownership without constant direction.
• Fluent written and spoken English.
• Based in Warsaw or able to work on‑site in Warsaw.

Required skills

What we offer

• Direct insight into the mechanics of a multi‑8‑figure DTC incubator.
• Long‑term growth potential and the chance to become a trusted senior support to the founder.
• Opportunity to work across a diverse portfolio of eight brands in a performance‑driven environment.